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Employer's Obligations for Georgia State Payroll Taxes

- Updated on July 31, 2020 - 08:00 PM by 123PayStubs Team

Use 123PayStubs, to know your tax liabilities for the pay period and also to generate the pay stubs for your hourly or salaried employees and contractors in Georgia.

All you need to do is to enter the basic details like company information, employee, and earnings information to get started. Our Georgia paystub generator will do all the math for you and generate pay stub with accurate calculations.

Also, 123PayStubs provides information about the payroll requirements for the state of Georgia.

Calculate Georgia State Payroll Taxes and Generate Paystubs Instantly

What Employers should know about the Georgia State Payroll Taxes?

123PayStubs will be suitable for those who are doing payroll on their own. As, 123PayStubs covers all the information required for Georgia state withholding taxes and provides you with the exact details to keep payroll under your control.

Apart from the federal withholding, employers in Georgia are also responsible for certain state payroll tax requirements which are listed below.

Georgia State Minimum Wage Requirements

The state of Georgia has set $5.15 per hour as the minimum wage rate for employees. However, with some limited exceptions, the federal minimum wage rate of $7.25/hr is applicable.

Georgia State New Hire Reporting

The state of Georgia requires all employers to submit their new hire reports within 10 days after the employee is hired or re-hired or returns to work.

Employers who submit reports electronically shall submit the new hire reports in two monthly transmissions not more than sixteen days apart.

The state provides electronic and non electronic options to submit new hire reports.

Electronic Reporting

It is considered to be the easiest way of submitting new hire reports. Employers can submit forms using this link. But, before that, they must have first registered to report new hires over the internet.

Non-Electronic Reporting

Employers can have their software create a printed list containing new hire information. The list should be generated with a font size of 10 and should include the employer's name, Federal Employer Identification Number, and address at the top of the report.

Or, the employers can choose to submit Form W-4 as a new hire report with details the same as that on the printed list.

Paper new hire reports may either be faxed or mailed to the New Hire Reporting Center.

date
Georgia New Hire Reporting Center
P.O. Box 3068
Trenton, NJ 08619
Fax Reports To:
(404) 525-2983
Toll-free: (888) 541-0521

Georgia State Withholding Tax

  • The employer who has employees working in Georgia must first register for a withholding payroll number.
  • It is not required that the registration must be renewed as it remains in effect as long as there are employees whose wages are subject to Georgia income tax withholding.
  • Georgia does not support any reciprocal agreements with other states, and there are no local taxes.
  • For income tax withholdings, forms like Form G-7, G-7Q, and G-1003 must be filed.
  • The returns and payments are due quarterly, monthly, annually or semi-weekly based on the filing method defined by the statue.
  • The filing method is determined based on a lookback period ending June 30 preceding the calendar year for which lookback is determined.
  • The state of Georgia also follows a one-day rule. That is, if $100,000 or more is withheld for a payday, it must be deposited on the next banking day.
  • GA-V is a payment voucher that is required for all filings. However, it is not required if employers make electronic payments.

Georgia State Unemployment Insurance TAX (SUI)

  • Georgia SUTA wage base limit for 2020: $9,500
  • Georgia SUTA tax rates for 2020: 0.04% to 7.56%
  • Georgia SUTA tax rates for new employers: 2.7%

Other Georgia State Payroll Requirements

  • Georgia Termination Pay: As the state does not impose any specific regulations on when to pay terminated employees. So, according to the FLSA act, employers must pay the employee's final paycheck by the last day of the last pay period.
  • Local Taxes: Georgia does not impose any local taxes.
  • Withholding for child support can be paid online. Or, payments can be made via check or money order and must be mailed to the below address:
date
For Employer or Private Attorney
Family Support Registry
P.O. Box 1800
Carrollton, GA 30112-1800

When are Georgia State Payroll Tax Payments due?

The state of Georgia requires all employers to remit unemployment insurance at the end of the quarter, and state income taxes based on the filing method specified by the statue.

Say, if the withholding threshold is less than $200 per month then Form G-7 falls due quarterly. Else, G-7 can be filed annually, quarterly, or semi-weekly.

Usually, quarterly payments are due at the end of each quarter and annual payments on the last day of the following year. Monthly payments are due on the 15th day of the following month.

Georgia State Deposit Requirement

The state of Georgia Division of Revenue has made ACH Credit and Debit payment methods available for EFT of income tax withholdings.

The ACH debit payments can be made to the Georgia Tax Center (GTC) and must be completed before or on the due date.

ACH credits is a type of electronic fund transfer (EFT) that can be received by the due date. The state does not accept federal wiring payments.

Quarterly Deposit Requirement

  • If the tax withheld or required to be withheld is $200 per month or less, but higher than $800/year, employers are required to file and remit payments with Form G-7Q every quarter.
  • Form G-7Q is a quarterly return that must be filed on or before the last day of the month following the end of the quarter.
  • Form G-7Q is required to be filed even if there are no taxes withheld.
  • If the due date falls on a Saturday, Sunday or State Holiday, payment is due on the next banking day.

Monthly Deposit Requirements

  • If the tax withheld is more than $200 per month, then employers are required to file and remit payments with Form GA-V payment voucher on or before the 15th of the following month.
  • Employers (for monthly payers) must file Form G-7 on or before the last day of the month following the end of the quarter.
  • Form GA-V is not required if no tax was withheld for the quarter of if payment was made electronically.
  • If the due date falls on a Saturday, Sunday or State Holiday, payment is due on the next banking day.

If the due date falls on a Saturday, Sunday, or a legal holiday, the payment must be made on the next banking day.

Monthly Deposit Requirements

Annual Filers: If the taxes withheld is $800 or less per year, employers can remit payment with form G-7 on or before January 31st of the following year.

Semi-weekly Filers: Employers withholding more than $50,000 in the lookback period are considered to be semi-weekly payers.

If paydays fall on Wednesday, Thursday, or Friday, taxes must be remitted via EFT by the following Wednesday.

If paydays fall on Saturday, Sunday, Monday, or Tuesday, taxes must be remitted via EFT by the following Friday.

Quarterly Georgia Payroll Tax Filings

Employers are required to file Form G-7Q and G-1003 each quarter.

  • If the tax withheld or required to be withheld is $200 per month or less, but higher than $800/year, employers are required to file and remit payments with Form G-7Q every quarter.
  • Form G-7Q: File this form to reconcile the Georgia withholding payments made for the calendar quarter.
  • Form G-1003: Use this form to file unemployment taxes.
  • The due dates to file quarterly forms are
  • April 30, for the 1st quarter,
  • July 31, for the 2nd quarter,
  • October 31, for the 3rd quarter, and
  • January 31, for the 4th quarter.

When is the Georgia Form G-7Q, GA-V, and G-1003 due?

Form W1-Q: This form is used to report income tax withholdings quarterly. It is due on the last day of the month following the end of the quarter.

  • For Quarter 1, the forms are due by April 30
  • For Quarter 2, the forms are due by July 31
  • For Quarter 3, the forms are due by October 31
  • For Quarter 4, the forms are due by January 31

Form GA-V: GA-V is a payment voucher that employers must file along with the taxes withheld on or before the 15th day of the following month. This form is not required if employers make payments through an EFT.

Form G-10038: It is an Unemployment Tax and Wage Report that is due on the last day of the month following the end of the quarter (April 30, July 31, October 31, and January 31).

If the deadline falls on a weekend or any legal holiday, then the forms are due by the next banking day.

Annual Georgia Payroll Tax Filings

Employers are required to file Form W-2 or 10099-MISC for nonemployee compensation by no later than the first of February of the next calendar year.

1099s are required to be submitted by employers only if there is Georgia tax withholding.

NOTE: If the due date falls on a Saturday, Sunday, or legal holiday, the return must be filed by the next banking day.

123PayStubs is more than a paystub generator.

No matter which part of Georgia your business operates in, our Georgia paystub generator will let you create pay stubs for your employees and contractors with accurate tax calculations including all cities like Atlanta, Columbus, Augusta. You only have to provide a few basic information such as company, employee and salary details and our pay stub generator will calculate all the applicable taxes swiftly based on the information provided. It will take less than 2 minutes to generate a pay stub. Employees and contractors in Georgia can use the pay stubs as proof of income.

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