Why Should You File 941 Electronically?
There are many advantages to choose electronic filing over paper filing, and we've mentioned some important ones here. When you choose to file your Form 941 with us, you'll get the most-compelling features listed below.
Review Form Summary
Make Corrections before filings
Download & Print Forms
How to File 941 Online?
Step 1: Enter Form 941 Information
Step 2: Sign Form 941
To complete Form 941, you'll have to sign Form 941 using Form 8453-EMP or 94x Online Signature PIN.
If you have an online signature PIN, you can continue to file the form by entering the 5-digit PIN, else you can use Form 8453-EMP to sign and approve your Form 941.
Step 3: Pay Balance Due (If any)
If you've any balance due that needs to be paid to the IRS, you can do so by using our application. Payment modes include EFW, EFTPS, and check or money order. Simply choose the IRS payment option and pay your balance due.
In case you wish to pay using EFTPS, you'll have to pay the balance due before the deadline.
Step 4: Review & Transmit directly to the IRS
Review your form for any mistakes or typos before transmitting it to the IRS. Our in-built audit check will make sure your return is error-free to be filed with the IRS.
If everything looks fine, you can transmit the return to the IRS.
Changes in IRS Form 941 for 2020 due to COVID-19
The IRS has updated Form 941, Employer's Quarterly Federal Tax Return, for quarter 2, 2020, and the instructions to file due to COVID-19. The revised form includes 23 new fields to address the reporting of tax credits, including sick and family leave wage credits and social security credits from the coronavirus relief legislation. It also includes lines to report the deferred amount of the employer's portion of social security taxes and credit advancements received using Form 7200, if any, against these credits.
The IRS has revised Form 941 once again for quarter 3, 2020, due to the Presidential Memorandum that allows employers to defer the employee share of social security taxes for qualified wages paid between September 01 and December 31, 2020. There are changes in 4 lines of Q3 Form 941.
Frequently Asked Questions on Form 941
What is Form 941?
Employers has to file Form 941 to Report income taxes, social security tax, or Medicare tax withheld from employee's paychecks and Pay the employer's portion of social security or Medicare tax.
What is the deadline to file Form 941?
Form 941 for 2020 must be filed with the IRS before the 941 deadline
- April 30, 2020, for Quarter 1
- July 31, 2020, for Quarter 2
- November 2, 2020, for Quarter 3
- February 1, 2021, for Quarter 4
What is the penalty for late filing of Form 941?
If you miss filing your Form 941 before the deadline,
- Initially, you may incur a penalty of 5% of the total tax amount due
- You'll be penalized an additional 5% each month up to 5 months
- The IRS also charges a 0.5% tax of the unpaid tax amount if you pay the taxes late. The IRS might waive the late filing penalties if you have a valid reason for filing late.
What is revised Form 941?
The IRS has revised Q3 Form 941 to accommodate the changes in payroll deferment. Form 941 for quarter 3 has been revised and there are changes in lines 1, 13b, 24, and 25.
Where do I mail Form 941?
Usually the 941 mailing address depends on whether you are including a payment or not with your Form 941. The following table has the list of mailing addresses for which the Form 941 has to be sent.
|If you’re in . . .||Return without payment||Return with payment|
|Connecticut, Delaware, District of Columbia, Florida, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin.||Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005||Department of the Treasury Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532|
|Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming.||Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005||Department of the Treasury Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100|
|No legal residence or principal place of business in any state||Internal Revenue Service P.O. Box 409101 Ogden, UT 84409||Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100|
|Special filing address for exempt organizations; federal, state, and local governmental entities; and Indian tribal governmental entities, regardless of location||Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005||Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100|